MANX RETIREMENT ASSOCIATION
Constitution of the
The Manx Retirement Association
1. The Manx Retirement Association (an Unincorporated Association) is a charity registered at the Central Registry of the Isle of Man Courts of Justice, Douglas, Isle of Man.
2. Its objects are to provide social, educational, and leisure activities for men and women over 50 years of age who are resident on the Isle of Man and who are either fully or semi-retired.
3. The Association shall be administered by a Management Committee whose members shall each be elected for a period of 3 years. Subsequently they may be re-nominated for a further 3-year period subject to the approval of the remainder of the Management Committee and re-elected at the next Annual General Meeting.
4. The Management Committee shall be led by a Director whose appointment shall be proposed by the Management Committee and confirmed at the next Annual General Meeting. In the absence of the Director the Management Committee will be led by the Deputy Director.
5. The Association shall at its discretion produce a monthly Newsletter called the “Islander” which will be sent to members each month and which will consist of reports on completed activities, an events programme for the subsequent month, and any other information considered to be of interest to members.
6. There will be an annual membership fee. This may be adjusted as required to ensure that the Association remains financially viable and as approved at the Annual General Meeting.
7. Financial support for the Association will be encouraged in order to meet the cost of future projects in line with the objects of the Association.
8. The Annual General Meeting of the Association will be held in April of each year. Proposals from members for consideration at these meetings must be made in writing to the Secretary at least 21 days prior to the meeting.
9. The business transacted at the Annual General Meeting shall include:-
a. A report from the Director covering the work of the Association during the previous year
b. Submission of the Accounts by the Treasurer and their approval
c. The appointment of an auditor / qualified independent examiner for the ensuing year
d. The voting on and passing of any resolutions submitted.
10. A regular bi-monthly meeting of the Management Committee shall be held at which those members who have direct responsibility for a particular aspect of the Association shall provide a progress report.
11. The Management Committee shall consist of a minimum of eight and a maximum of twelve members. This shall include the Director, Deputy Director, Treasurer, and such others appointed by the Committee and confirmed at the Annual General Meeting.
12. A quorum for the transaction of business at any meeting of the Management Committee shall be five, one of whom must be the Director or Deputy Director.
13. The Director shall chair all meetings of the Management Committee. In the absence of the Director, the Deputy Director will chair the meeting. Decisions will be taken by a simple majority and in the case of an equality of votes, the Director or, in his/her absence, the Deputy Director will have a second or casting vote.
14. A quorum for the transaction of business at any Annual General Meeting shall be twenty five. The Director shall chair the Annual General Meeting. In the absence of the Director, the Deputy Director will take the chair. Every member will be entitled to one vote and in the case of an equality of votes, the Director or in his/her absence, the Deputy Director shall have a second or casting vote.
15. The affairs of the Association shall be the direct responsibility of the Director and the Management Committee who shall ensure that the Constitution is fully complied with.
16. Should a vacancy occur on the Management Committee the remaining members may co-opt another member but such appointment must be confirmed at the following Annual General Meeting.
17. Minutes will be kept of Management Committee Meetings and Annual General Meetings by the Office Secretary and a copy sent to Management Committee members within 14 days of each meeting, or as soon as possible thereafter.
18. All monies and other assets of the Association shall be used to further its objects but this shall not prevent payment in good faith as reasonable remuneration to any member of their out-of-pocket expenses incurred on behalf of the Association
19. The Treasurer shall keep proper records and accounts of the Association’s affairs and report to the Management Committee at every meeting on its current financial state.
20. Annual accounts shall be prepared, examined by the Association’s auditor / qualified independent examiner, and submitted for approval by the Treasurer at the Annual General Meeting each year.
21. The Association shall open and maintain a bank account or accounts in the name of the Association with such bank as the Management Committee shall from time to time select. Authorised signatories to the account or accounts shall be the Director, Deputy Director, Treasurer, and one other member of the Management Committee appointed by the Committee. Money shall be drawn from an account by cheque or electronic transfer. In the case of a cheque all payments shall be authorised by two authorised signatories. In the case of electronic transfer each authorised signatory shall have access to the account(s), but only in the case of the Treasurer’s absence may any other authorised signatory, with the approval of the Director, make funds transfers. All signatories are required to keep secure all passwords and access information relating to the account(s).
22. Any assets purchased by the Association shall remain at all times the property of the Association.
23. This Constitution (except Point 23 and Point 24) may be altered or amended by a resolution at an Annual General Meeting when passed by no less than three quarters of those present and eligible to vote at the meeting. No alterations may be made which would result in the Association ceasing to be a charity.
24. The Association may only be dissolved by a resolution in general meeting passed by a majority of at least three quarters of those present and eligible to vote. Upon dissolution, the assets of the Association after satisfaction of liabilities shall be given or transferred to such other charitable body as the Management Committee may determine and as shall be approved by the Central Registry of the Isle of Man Courts of Justice. No changes shall be made to the Constitution or resolution passed to dissolve the Association without first informing the Chief Registrar at the Central Registry, Isle of Man Courts of Justice.
25. The Management Committee may use an office specially set aside for the Association’s use and employ such part- or full- time staff as may prove to be necessary in the furtherance of the Association’s aims.